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Updated: Feb 3, 2019
Does it ever feel like there are not enough hours in the day to get all your work done? Truth is many people feel overwhelmed at work and life. While we don’t know your particular circumstances, chances are you could use some tips for boosting your productivity at work.
People sometimes confuse being busy with being productive, however they are not one in the same. How would it feel if you could end your workday knowing you accomplished your tasks for the day? Maybe you also managed to get a head start on tomorrow’s work? Being more productive throughout the day means one of two things: either you have special powers and can add extra hours to the day, or you’re willing to learn how to manage your time wisely and efficiently.
Since you’re probably like the rest of us and want to know more about the latter, read on for some helpful tips.
1. Organize your space
Keeping everything in its place will save a lot of time searching. If your workspace is disorganized, you could be wasting precious time just trying to figure out where things are placed. Make some time to organize your workspace. It’s an underrated productivity booster. Some modest time invested to clean up and organize your workspace can save countless hours of frustration later. As an added bonus, neat and clutter-free spaces are visually appealing for everyone.
2. “5 Before 11”
In an effort to maintain a high level of productivity throughout the day, try picking 5 things you can get done before 11 am. Choose the things that will boost your sense of accomplishment and output. Breaking things down reduces the feeling of being overwhelmed and lost under files, memos, and deadlines. Aim for 1 larger or more time consuming task, 2 smaller routine tasks, and 1 task you’ve been putting off for a while.
3. Go for a Walk
Instead of eating lunch at your desk, scrunched over more paperwork, go for a walk outside. Getting some fresh air will help you clear your head, give you some perspective, and a more positive outlook. Plus, it’s great physical exercise, and a change of scenery will do wonders for your creative juices. If you absolutely can’t leave your work area, go for a walk indoors. Studies prove that going for a walk, even a short one, can boost efficiency by 60%. If walking is just not feasible, then at least stand up and stretch.
4. Stop Multitasking
Some people think that juggling multiple things at once means they’re boosting their work rate. Studies have found that multitasking could do more harm than good because you’re not giving each task the time and effort it deserves. Distractions like that impact negatively on the quality of your work, and leave you feeling drained and frazzled. Try giving each task enough time to complete it before moving onto something else.
5. Give yourself self-imposed deadlines
In general, the word ‘deadline’ is enough to give you heart palpitations, headaches, or even dizzy spells. When you’re the one setting the deadline for yourself, you won’t feel the pressure in a negative way. Learn to respect the deadline you’ve set for yourself. We’re creatures of habit, so go easy on yourself at first. The point is to acknowledge that you have a set time after which you’ll be held accountable for your work. When you do meet your deadline, give yourself a pat on the back and a reward for getting the job done on time.
6. Beautify your Surroundings
Attractive furniture and office decor, such as plants, vases, or even photos can be pleasing to look at. Moreover, they turn a boring space into something beautiful and functional with an added personal touch. Imagine a space where you can be productive. Choose whatever makes you feel happy and comfortable, as long as they meet office regulations. In order to be productive, you also need to be creativity. It can be said that creativity thrives in a beautiful environment.
7. Find a productivity app or software
Many employers do not allow employees to use personal devices while at work. If you are lucky enough to be able to use your phone or other device at work, then consider downloading productivity apps or software that can help you meet your goals. Even if your technology use is restricted at work, you may still be able to use your phone to set a timer. Block some time to get some work done, and don’t stop until the work is complete!
Boosting productivity means working smarter, not harder. Try to resist the temptation to stuff your calendar with more work-related commitments or put in longer hours at the office. Try to use your time more efficiently.